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What Makes Hagerstown and Washington County the perfect setting for your next meeting or convention?

Located in the mountains of Western Maryland, Hagerstown is less than ninety minutes from Baltimore or Washington DC. Known as the "Crossroads of the Civil War" the area is rich in scenic and historic attractions including two National Historic Parks, a world-class Fine Arts Museum and more than 60 other attractions. Not to be overlooked are five area golf courses, designer outlet shopping, Hagerstown Suns Baseball, fine dining and more than 200 annual events such as the Western Maryland Blues Fest.

Hagerstown has an inventory of more than 1700 rooms, with more on the way. Hotel rates are significantly less than our metropolitan neighbors and meals, labor and rental charges are well below the national average. Flexible meeting space is a key in your decision, and our facilities offer what you would expect from much larger cities.

Alternative lodging choices include historic bed and breakfast homes, natural campground settings and retreat facilities.

The Hagerstown Convention & Visitors Bureau offers a wide variety of services from registration assistance to housing and transportation and our staff is here to insure the success of your function.

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Contact Information
*Name:
Agency/Association:
*Address:
*City:
*State:
*Zip Code:
*E-Mail:
Telephone:
Fax:
Type of Organization:
Meeting Profile
Complete Meeting Name:
Meeting Management Co. Name:
Meeting Management Company Phone:
Meeting Management Company Fax:
Meeting Type:
Meeting Scope:
Decision:
Meeting Start Date:
Meeting End Date:
Expected Attendance:
Total Number of Rooms Blocked:
Number of Suites:
Percent Single Rooms:
Percent Double Rooms:
Peak Night Rooms:
Number of Days Hotel Rooms are Required:
Alternate Dates -1 (mm/dd/yy):
Alternate Dates -2 (mm/dd/yy):
Rate Range:
Largest Meeting Setup for Number of People
Number of Concurrent Breakout Rooms Used:
Number of On-Site Food & Beverage Functions:
Largest Meal Period:
Prefered Major Arrival Date:
Prefered Major Departure Date:
Alternate Major Arrrival Date:
Alternate Major Departue Date:
Meeting Held:
Largest On-Site F&B Attendance
Number of Off-Site F&B Functions
Exhibits
 (if any please complete this section)
Type of Show:
Number of Booths:
Size of Booths:
Total Gross Exhibit Square Feet:
Move-In Day:
First Show Day:
Last Show Day:
Move Out Day:
Special Requirements
(check those items for which you desire addtional information)
Hired Entertainment or Speakers Audio-Visual Services
Off-Premise Catering or Banquet Facilities Shopping Shuttle Service
Meeting Planners Guide Teleconferencing
Special Assistance/Disabilities Golf
Theme Parties or Special Events Fitness Facilities
Spouse/Youth Programs Child Care
Tours or Sightseeing Other :
Meeting History
Enter up to 3 examples of meeting history (past numbers should be actual pickup).

MEETING HISTORY 1
  
Past Start Date:
Past End Date:
City:
State or Province:
Name of Hotel or Facility:
Convention Center: Yes No
Total Number of People
Exhibit Facility Type:
Total Number of Rooms Pickup
   
MEETING HISTORY 2  
Past Start Date:
Past End Date:
City
State or Province:
Name of Hotel or Facility:
Convention Center: Yes No
Total Number of People
Exhibit Facility Type:
Total Number of Rooms Pickup
   
MEETING HISTORY 3  
Past Start Date:
Past End Date:
City
State or Province:
Name of Hotel or Facility:
Convention Center: Yes No
Total Number of People
Exhibit Facility Type:
Total Number of Rooms Pickup
Comments/Questions/Special Notes

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Hagerstown Convention Visitors Bureau, 16 Public Square, Hagerstown, MD 21740
Call: 301-791-3246     Email: info@marylandmemories.org  •  Contact Us Toll Free at: 888-257-2600

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